Receptionist 2024

EMPLOYMENT OPPORTUNITY

The Receptionist reports to the Executive Assistant/Office Manager, performs clerical duties, and provides general office support.  Serving as the first point of contact for visitors to the Council, the Receptionist provides administrative support across the organization; handles inquiries from the communities, nation members, clients and visitors, and ensure that administrative tasks are completed accurately and in a timely manner.  The Receptionist is a valued member of the Yellowhead Tribal Council team.

QUALIFICATIONS:

• Education – High School Diploma or GED,
• Experience with First Nations customs, practices and values and Professional Certification in Administration,
• Experience – Requires three (3) years working experience in Administration, 
• Understand and know one of the YTC languages (Cree, Nakota, and Salteaux) an asset.
• Excellent Communications skills,
•  Attention to detail and high level of accuracy,
• Clean Criminal Record Check 

 Other qualifications include:

• Skills – time management skills and organizational skills
• Abilities – must be task-oriented, self-motivated and energetic 
• The incumbent must have an extensive amount of knowledge and proficiency in Microsoft Office Suite programming (outlook, word, excel and PowerPoint)
• Requires experience and skills in office administration,
• Time and stress management skills
• Maintain a high level of professionalism in all interactions

SUMMARY OF DUTIES:

Duties include flexible responsibilities that encourage the incumbent to ‘work outside the box’ and within reason. These include, but are not limited to, the following:

• Greeting visitors, welcoming, directing, and announcing them as appropriate
• Answering, screening, and forwarding incoming phone calls while providing basic information when needed
• Receiving and sorting daily mail and other deliveries
• Maintaining security by following procedures
• Schedule meetings and booking rooms
• Maintaining the confidentiality of paper-based and electronic documents
• Maintain records of outgoing and incoming mail
• Performing other clerical duties, such as filing, photocopying, collating, faxing, etc.
• Ordering office supplies – as needed
• Weekly ordering of kitchen supplies – as required
• Other duties as required
• Understanding of the Receptionist position in a Tribal Council setting
• Understanding of the Yellowhead Tribal Council and its entities
• Understanding of the necessary confidentiality required with respect to any information that comes to the desk

WORKING CONDITIONS:

• Work during the hours of 8:30am to 4:30pm Monday thru Friday
• Travel when required and a Class 5 drivers 
• Able to occasionally lift items as heavy as 25 lbs. 
• Manual dexterity required to use desktop computer and peripherals. 
• Required to climb two flights of stairs (3 floors)

SALARY:

Salary will be determined according to qualifications and experience, with a generous benefits package at the end of a mandatory probationary period.

APPLICATION: 

To apply, please submit a cover letter and your current resume to Joy Sandy at joy.sandy@ytcadmin.ca. You may also choose to fax them to 587-524-0181 or drop them off at the sub-office address located at #300 – 17403-105 Avenue, Edmonton, AB T5S 2G8.

The deadline for this employment competition is July 15, 2024. Only candidates meeting the criteria will be contacted for further consideration.

Preference will be given to candidates from the YTC Member Nations.

PDF Download: EMPLOYMENT OPPORTUNITY - Receptionist 2024 (July 2, 2024)