CFS Executive Assistant/Program Liaison

EMPLOYMENT OPPORTUNITY

The CFS Executive Assistant /Program Liaison, under the direction of the YTC Child and Family Services (CFS) Program Manager, is primarily responsible for providing administrative support to the CFS Program Manager.

QUALIFICATIONS:

• Education – Post Secondary Diploma in Business Administration, or relevant discipline required
• Skills – presentation skills, administrative management and planning skills, training skills, communication skills and interpersonal skills, time management skills and organizational skills
• Abilities – must be task oriented, self-motivated and energetic
• Other characteristics - familiar and known to First Nations customs, practices and values
• Experience – Requires a minimum of three (3) to five (5) years working experience in administration and management
• Previous work experience in Child and Family Services operations

DUTIES AND RESPONSIBILITIES:

• Provides assistance to the YTC CFS Program Administrator on administrative directives 
• Transcribes all meeting minutes and notes
• Coordinates the YTC CFS Technical Working Committee meetings
• Provides direct administrative and office management support to all employees of the YTC CFS Program as directed
• Maintains work schedules and calendars for the administrative staff
• Prepares travel schedules, book travel arrangements, and makes lodging reservations as required
• Coordinates agendas for the YTC CFS in reference to meetings, seminars, workshops, special projects and events
• Preparing all documents, reports, and correspondence prepared for the YTC Chief Executive Officer 
• Prepare draft reports, background documentation and research as requested and / or required
• Receive, screen and / or refer all inbound telephone calls, emails, and visitors for the YTC CFS Program 
• Coordinate office and staff activities
• Ensure that all correspondence is distributed to the members of the YTC CFS Technical Working Committee when requested
• Complete reports, process payments for invoices and other duties as requested
• Assist in drafting and editing correspondence, presentations, and official documents
• Maintain a central filing system
• Compile and prepare monthly employee activity reports
• Required to assist with research, community engagements and other activities

WORKING CONDITIONS:

• Travel to the member First Nation communities as required and / or requested
• Ability to lift up to 25 pounds

SALARY:

Salary will be determined according to qualifications and experience
Salary range: To be determined (TBD)

APPLICATION: 

To apply, please submit a cover letter and your current resume to Joy Sandy at joy.sandy@ytcadmin.ca. You may also choose to fax them to 587-524-0181 or drop them off at the sub-office address located at 3rd Floor 17304-105 Avenue, Edmonton, AB   T5S 1G4 (MAIL TO: ATT: Joy Sandy) 

The deadline for this employment competition is April 19, 2024. Only candidates meeting the criteria will be contacted for further consideration.

PDF Download: EMPLOYMENT OPPORTUNITY: MHCRTL (Closing April 19, 202)